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Visitor Management

Overview

Track visitors entering and leaving campus: gate in/out, pre-registration, ID passes, and security reports.

Who can use it

Role Access
Security / Reception Gate in, gate out
Admin Pre-register expected visitors, reports
Host (staff) Approve visits (if workflow enabled)

Gate IN

  1. Open Visitor → Gate IN.
  2. For walk-in: capture name, mobile, purpose, person to meet, ID proof photo optional.
  3. Print visitor pass with time in.
  4. For pre-registered visitors, search by mobile or token to speed entry.

Gate OUT

  1. Open Visitor → Gate OUT.
  2. Scan pass or search visitor.
  3. Record time out. System marks visit closed.

Pre-register (expected visitor)

  1. Open Pre-Register.
  2. Enter visitor details and expected date/time and host staff.
  3. Share pass code or QR with visitor for faster gate IN.

Reports

  • Current visitors on campus (Current Visitors)
  • Daily/weekly visit log
  • Frequent visitors, purpose analysis

Tips

  • Mandatory mobile number helps contact visitor during emergencies.
  • Run Current Visitors report during fire drills.