Hostel Management

Overview

Manage hostel admissions, room allocation, hostel attendance, pass/out requests, hostel fees, medical, and complaints—with optional student 360 view.

Who can use it

Role	Access
Warden / Hostel admin	Full hostel operations
Accountant	Hostel fee linkage
Student	Pass requests (if student portal enabled)

Before you start

• [ ] Hostel and room masters created
• [ ] Bed capacity defined per room
• [ ] Fee items for hostel in fee structure (if billed via main fees module)

Admit student to hostel

1. Open Hostel Management → Admissions.
2. Search student and select hostel, room, and bed.
3. Record join date and guardian emergency contacts.
4. Save allocation.

Daily operations

Task	Screen
Hostel attendance	Hostel Attendance
Night out / pass request	Pass Requests — approve or reject
Room change	Re-allocation workflow
Medical incident	Medical notes on student hostel record
Complaint	Log and track resolution

Hostel fees

Collect via main Fees collection if hostel is a fee item, or use hostel-specific fee screens if configured separately.

Reports

• Occupancy by hostel/room
• Vacant beds
• Pass register
• Fee defaulters (hostel)

Tips

• Keep gender/hostel rules enforced via room master flags.
• Sync checkout with room vacancy immediately to avoid double allocation.

Related modules

• Admission
• Fees